By-Laws of Arizona Golden Rescue


Organized as an all-volunteer, non-profit, 501 (c) (3) corporation Approved on March 14, 2009

Revised on June 11, 2009 by vote of the Executive Board of Directors




  1. NAME: The name of this organization shall be Arizona Golden Rescue




    1. Bylaws: These Bylaws constitute the Rules of Operation adopted by Arizona Golden Rescue for the regulations of its business


    2. Executive Board: The Executive Board shall determine and implement the method of operation of the organization


    3. Mission of Arizona Golden Rescue: to provide new beginnings for displaced Golden Retrievers and mostly-Golden mixes


      4. Parliamentary Authority: Robert’s Rules of Order, newly revised, shall be the parliamentary authority governing meetings




    1. Arizona Golden Rescue, also referred to herein as AGR or “the organization,” shall be an all-volunteer organization


    2. Arizona Golden Rescue is organized exclusively as a non-profit charitable and educational organization, and, as such, shall comply with all federal and state regulations so permitted and pertaining to the operation of such organizations


      1. Distributions may be made to organizations that qualify as exempt organizations under section 501(c) (3) of the Internal Revenue code, or the corresponding section of any future federal tax code


      2. No part of the gross earnings of the organization shall inure to the benefit of, or be distributed to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and

    to make payments and distributions in furtherance of the objectives of the organization as set forth in Article I Section D hereof





  1. To encourage and promote responsible dog ownership


  2. To reduce the abuse and neglect of unwanted dogs


  3. To accept unwanted Goldens and mostly-Golden mixes meeting pre-defined criteria


    1. To care for accepted dogs medically until the dog is adopted by an appropriate approved family


    2. To ensure that all accepted dogs are spayed/neutered, except when the procedure is determined by a licensed veterinarian to be dangerous to the health of the dog


  4. To educate dog owners about training, spay/neuter and the humane care for their dogs and to promote good canine citizenship

ARTICLE II: Membership


  1. Membership is open to persons interested in the Golden Retriever breed and with approval from the Membership Committee


  2. Anyone who volunteers for AGR in any capacity, including as a foster or foster-with- intent-to-adopt family, must be a paid Active Member

  3. Adopters must be paid Active Members at the time a dog is delivered to them


  4. Dues


    1. The amount of dues for the organization shall be determined by the Board


    2. Dues shall be paid annually by the first day of the member’s expiration month, with a 30-day grace period allowed before membership is made inactive

    3. Membership dues are non-refundable


  5. Membership Benefits


    1. Quarterly newsletter


    2. Opportunity to participate in AGR-sponsored events


    3. Notices of upcoming local events and information of interest to dog owners


    4. Access to meeting Minutes and financial status reports

    5. Privilege to elect the organization’s executive officers


    6. A good feeling when you help support AGR’s efforts to find loving homes for needy Goldens and Golden-mixes


  6. Meetings of the membership:


    1. Annual meetings: The annual meeting shall be held once each year; the date, time and location shall be determined by the Executive Board and announced by the Secretary


    2. Membership meetings shall be held as needed and announced by the Secretary


      1. Need shall be determined by the Executive Board or by written request from a member and after Executive Board approval


      2. A membership meeting may be cancelled or postponed by the Executive Board

  7. Active Members of AGR will


    1. Adhere to the AGR Code of Conduct at all times


    2. When participating on any of the various working teams, shall receive a Policies and Procedures Manual detailing their role and expectations and will be expected to follow those policies and procedures when conducting AGR business


  8. Membership Termination


    1. A member may terminate his/her membership at any time upon notice to the Executive Board or by not renewing the membership when it expires; no portion of the

      membership dues will be refunded if the membership is cancelled before the expiration date


    2. A membership may be terminated by the Executive Board if


      1. A member violates any tenet of the Code of Conduct as detailed in the Policies and Procedures Manual


      2. The offending member shall receive documentation of said violation or action from the Executive Board by certified mail

  1. The Executive Board is comprised of the President, Director of Operations (DO), Director of Dog Care (DDC), Director of Information Management (DoIM), the Human Resources Director (HRD); a Secretary and an Organization Accountant will assist the

    Executive Board but will not be Executive Board members and will not have a vote on issues that come before the Executive Board


    1. The Immediate Past President shall remain on the Executive Board in an advisory position for a period of one year following the election of a new



    2. The Co-Founders, Deborah Orwig and Deborah Begley, will also remain on the Executive Board in perpetuity, should they choose to serve




    3. All of the above-describe officers are voting members of the Executive


  2. Any person seeking an Executive Board position must be an active member in good standing of the organization, must be at least 21 yearsof age, must be an Arizona resident, and must not have resigned from an elected position within the past three years or twice in their lifetime with the organization


  3. Executive Board members will be elected each year in March by the membership and will serve for a period of one year

  1. Responsibilities


    1. The management of the affairs of the organization, the determination of its policies and activities, the control and disposition of its properties subject to the

      provisions of law, of the certificate of incorporation and the bylaws of the organization, shall be vested in theExecutive Board of Directors

    2. Members of the AGR Executive Board are required to actively participate in the operational and financial success of the organization


    3. The Executive Board is responsible for establishing the general policies of the organization and for settling specific policy disputes among members


    4. The Executive Board is responsible for implementing additions or deletions to the organization’s By-laws


    5. The Executive Board is responsible for creating new committees or teams and determining the objectives of the committees or teams


    6. Executive Board meetings will take place on a regular basis and may be called by any of the Executive Directors; Executive Board meetings are open only to Executive Board

      members, Executive Board Assistants and Dog Care Managers; however, the Executive Board may,

      by majority decision, invite guests; the invited guest will be allotted a specific place on the agenda and will appear only during the allotted “Guest” time to make his/her presentation


    7. Official decisions by the Executive Board shall require the presence of a quorum;

      such a quorum can be established online, by telephone, or in person at a meeting; a quorum of the Executive Directors shall consist of a simple majority of voting Executive Board members


  2. Duties of Executive Directors


    1. The President


      1. Is responsible for providing overall direction to Arizona Golden Rescue


      2. Conducts membership meetings as needed


      3. Serves as a liaison to the Golden Retriever Club of America’s Committee to Assist Rescue and to any other organizations deemed appropriate


      4. Presides at official Arizona Golden Rescue events


      5. Must approve expenditures over $500


      6. Must approve a proposed euthanasia


    2. The Director of Operations


      1. Serves as the President’s assistant


      2. Conducts all business of the organization in the absence of the President


      3. Shall be responsible for overseeing Events, Fundraising, Merchandise Sales and any other committees, teams or duties as deemed necessary by the Board


    3. The Director of Dog Care shall be responsible for overseeing all dog-oriented teams of Rescue including but not limited to Intake, Foster, Adoptions, Shelter Walkers, Vet Care,

      Behavior, Follow-up and any other committees or teams which are deemed necessary by the Board


    4. The Director of Information Management shall be responsible for overseeing the following but not limited to: website, e-mail group, database, pertinent graphic arts, newsletter, telephone, forms, grants, and any other committees or teams or duties which

      are deemed necessary by the Board


    5. The Human Resources Director shall be responsible for overseeing the following:

      Membership, Volunteers, Public Relations, Resources, Speakers, and Talent Registry, and any other committees, teams or duties which are deemed necessary by the Board


    6. Immediate Past President

      1. Shall provide guidance to the Executive Board using experience and knowledge of the organization


      2. Shall provide historical information on policies, procedures, situations, etc. as necessary or required.

    7. The Co-Founders


      1. Act as advisors to all Executive Board members




      2. Are responsible for providing historical perspective on AGR policies and


      3. Will be recognized on all official publications


  3. Executive Board Vacancy


    1. An Executive Board member may resign at any time by delivering a written resignation to any other Executive Director; the acceptance of such resignation by the

      Executive Board, unless required by the terms of the resignation, shall not be necessary to make the resignation effective


    2. In the event of a vacancy on the Executive Board, the Nominating Committee shall nominate another member who meets the qualifications and has agreed to fill the position; the nomination shall be approved by a majority vote of the Board

      at a regular or special meeting called for that purpose or by an online vote, duly recorded; the vacancy shall be filled for the remaining portionof the term


    3. In the event that a majority of the elected Executive Directors resigns within the first six months of their term of office, the Nominating Committee shall call for a new election of all Executive Directors; the newly elected Executive Directors

      shall serve for the balance of that term plus the next full term.


  4. Removal of an Executive Board member


    1. Any AGR member may petition the Nominating Committee to initiate a recall for just cause (violation of the organization’s Code of Conduct and/or of the

      governing documents) of one or more of the Executive Directors


    2. Any recall petition must include the nomination of an eligible candidate for replacement


    3. After receiving such petition, the Nominating Committee Chairman shall inform the membership of the recall proposal


    4. The recall proposal must be approved by 15% of the entire membership

    5. If the proposal is so approved, then the Nominating Committee shall present the recall to the membership


  1. A 10-day comment period will be allowed during which the subject of the recall will have the opportunity to issue a statement to the membership and

    then a vote by the membership will be taken


  2. Thirty percent of the membership must vote on the recall

    and a 2/3 majority of those voting must approve the recall for it to be successful


  3. If the recall is successful, the replacement candidate(s)

    shall serve for the remainder of the term plus another full term


  4. An Executive Director may not be subject to recall more

than once during their term of office




  1. Executive Board Assistants include, but are not be limited to, the Secretary and the Organization’s Accountant


  2. The Executive Board Assistants shall be appointed by the Executive Directors


    1. The Secretary


      1. Records Minutes of all Executive Board meetings, distributes them to the Executive Directors, and makes them available to the members of AGR


      2. Records Minutes of all Membership meetings and makes them available to the members of AGR


      3. Is responsible for archiving all official correspondence and records of Arizona Golden Rescue

      4. Must attend all Executive Board meetings


    2. The Organization’s Accountant (OA)


      1. Is responsible for overseeing the finances of Arizona Golden Rescue


        1. Manages the organization’s accounts


        2. Oversees review and payment of bills


        3. Issues approved reimbursements to members for expenses

          incurred on behalf of the organization

        4. Oversees deposits of all monies collected; deposits may be made

          by someone other than the OA


        5. Requests proposals from service providers for Executive Board

          approval prior to contracting


      2. Prepares financial statements showing income and expenses for the Executive Board and for membership meetings as needed


      3. Prepares an annual financial report for the Executive Board; any member wishing a copy may request one


      4. Furnishes financial records and assists a Certified Public Accountant in the preparation of all necessary income tax filings


      5. Oversees the sending of a receipt/acknowledgment for any donation; such receipts/acknowledgments may be made by someone other than the OA


      6. Files periodic updates with the orporation Commission


  3. Executive Board Assistants are not voting Executive Board members




  1. The Dog Management Committee shall be comprised of the Health Care Manager (behavior, vet care and vet records), Intake Manager (surrenders, shelters, transport), and Placement Manager (home evaluations and approvals, matching dog with family; adoption finalizations)


  2. The Intake Manager, the Health Care Manager, and the Placement Manager shall be appointed by the Director of Dog Care


  3. All Dog Management Committee members shall be welcome to attend Executive Board Meetings, but the Health Care Manager, Intake Manager and Placement Manager shall not have votes on issues brought before the Executive Board




Arizona Golden Rescue recognizes that euthanasia is an option of last resort. We also recognize that such an option, while difficult, may be necessary for the humane treatment of an animal or if the safety of humans is in jeopardy. The quality of the dog’s life and the safety of its human companions must be the determining factors in any decision to euthanize an animal. The decision to euthanize a rescued dog shall be as follows:


  1. A majority of Executive Board members must agree to have a dog euthanized


  2. Euthanasia of any dog must be approved and ordered by the President

  3. If a decision is made to euthanize a dog, the procedure will be performed by a licensed veterinarian




    1. Nominating Committee Chairman shall be appointed by the Executive Board for a period of one year.


    2. Two other members of the Nominating Committee shall be chosen by the Nominating Committee Chairman; they will also serve for one year


    3. The Nominating Committee shall conduct the annual election of Executive Board members and special elections as described in Article III Section D according to procedures described in the Policies and Procedures Manual


    4. If an Executive Director resigns, the Nominating Committee will issue a call to the membership and will present eligible candidates to the remaining Executive Directors, who will make an appointment from among such candidates


    5. Should there be resignations of a majority of the Executive Directors within the first six months of their term of office, the Nominating Committee will conduct another election of the entire Executive Board




      1. Any communication that is placed on Arizona Golden Rescue letterhead MUST be approved by the President or another Executive Director prior to being distributed in any manner including by U.S. mail, by e-mail, or by fax


      2. Communications written by an Executive Director should be reviewed by at least one other Executive Director


      3. No deviation or re-design of the AGR letterhead or logo may be used, and the AGR letterhead may not be scanned into any computer program to be used in communication without the expressed permission of the Executive Board




        1. All written communications, plans, manuals, and all related documents are the property of Arizona Golden Rescue

        2. All computer files that have anything to do with AGR business are the property of AGR


        3. The information on the Website is the property of AGR


        4. Information contained in the AGR database is the property of AGR

        5. All mailing lists, including those for U.S. mail and e-mail, which are created and maintained by AGR are the exclusive property of the organization and may not be used for any purpose other than the business of the organization; such mailing lists shall not be used, given or sold by or to any person or business outside of the organization for any reason


        6. When a volunteer member resigns or does not renew their membership, any property they have which belongs to AGR must be turned over to a Board member within ten (10) days, unless other arrangements have been made in writing


        7. When a Board member resigns or is replaced by a Board vote, any property they have which belongs to AGR must be turned over to another Board member within ten (10) days, unless other arrangements have been made in writing


        8. Any property not returned within ten (10) days, or other reasonable time frame established by the Board, will result in AGR seeking payment in full for the asset not returned, which may result in legal proceedings if the individual refuses to pay for or return the asset(s)




          1. Any member of Arizona Golden Rescue may propose to the Executive Board changes or additions to these By-laws; the Executive Board shall discuss and vote on the proposed change(s); if approved by a majority of the Executive Directors, the Secretary will then notify the membership of said proposed changes or additions


          2. Newly-passed amendments shall not be subject to additional modifications for a period of 6 months unless deemed appropriate by the Executive Board; the Executive Directors shall determine if a new By-law proposal is or is not related to a previous amendment




Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.